Workplaces - Use cases

Employee Locker

With the evolution of flexible workspaces, desk-sharing and clean-desk policies, companies naturally began implementing traditional lockers instead of pedestals, yet they hadn't considered the significant operational and maintenance costs associated with key losses or forgettings.

The employee lockers powered by Blocks support flexible usage and maximum utilization on a less floorspace and most importantly, 100% control and protection of the lockers and their contents.

Benefits

Preventing unnecessary costs

Every key replacement is up to EUR 50 cost. With 5%+ affected each and every month, that is a huge loss to prevent.

Cutting costs with optimum utilization

30%+ fewer lockers needed thanks to optimum utilization which leaves more floor space.

Flexibility to fit your needs

SIngle-day locker or permanent access? Assigned or unassigned locker use? Reservations or various user groups? For lockers, there is no one-size-fits-all. With Blocks however, you gain access to setting up lockers based on the locations and your internal needs.

Supports clean desk and shared desk policy

Smart locker lets employees store their belongings and helps keep the workplace organized and clean. With documents stored and laptops inaccessible, it also makes the workplace safe and ISO 27001-proofed.

Better utilization

One locker, many users. Utilization at its best.

How it works

Assigned Storage Locker Use

The Admin assigns a locker to a user and generates an access credential (QR code, card, app, etc.) for them via the Blocks Admin Zone.

Users can open their assigned lockers at any time by presenting their preferred access credentials.

Unassigned Storage Locker Use

The user presents their access credentials (such as a QR code, card, or app) to authenticate.

A random compartment automatically opens and is then available for one-time access.

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Team Locker

Imagine your workplace is only accessible with physical keys and employees need to contact each other for handover each and every time. Impossible, right?

Yet, that is the exact same thing many companies do with shared documents, samples and other items.

Luckily, there is a smart answer: Blocks Team Locker lets your employees share team items flexibly and without the need for physical keys.

Benefits

Your set of policies covered

Blocks provide a smart way to combat hybrid working schedules and clean desk policy, while team items are safe and sound.

Bullet-proof record history

With the process being automated and recorded, the log is being recorded at every point.

How it works

The Admin assigns a locker to multiple team members and generates an access credential (QR code, card, app, etc.) for them via the Blocks Admin Zone.

Team members can open this locker anytime using their preferred access credential.

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Visitor Locker

Guests, external team members, cooperating companies – Blocks provide a smart way for visitors to store their belongings during their stay, without the need for a key or access card handover.

Benefits

Easy as 1-2-3

Visitors can assign a locker all by themselves in a few seconds. A unique QR or PIN code is generated for them automatically by Blocks and is sent to their email or via SMS. They can access their belongings anytime, digitally and conveniently.

An impression to be remembered

The first impression is something that cannot be overcome, they say. That is why the visitor experience is so important. With Blocks, you are able to create a lasting impression for your visitors, prospects and future employees.

How it works

The visitor uses the touchscreen to deposit belongings, entering personal details like name, phone number, or email for identification.

The selected locker compartment opens automatically; the visitor places the items inside and then closes the locker door.

The visitor will receive an instant notification along with a unique access code, enabling them to pick up the stored items at any time

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Parcel Delivery

Busy workplace, a tsunami of parcels? Overloaded lobby, tired receptionist? Remove friction and let all deliveries reach lockers, so people are automatically notified and can simply pick up the package when it is suitable in their daily schedule.

Benefits

Prevents employee distractions

The average worker wastes 60 hours every month due to distractions. Don’t let the courier call be one of them, but rather let the employee pick up at their convenience, 24/7.

30 minutes of employee time saved

The average pick-up from the courier costs the company 30 minutes of employee time.

Supporting in-office presence

“I was waiting for the courier all day long” is something you will never hear again. The hassle-free parcel pick up supports the return of employees to offices.

Better first impression and neat reception

Why should your receptionist be a parcel manager? Blocks declutter the reception for a better guest experience and unblock the receptionist time, so they can focus on the more important: visitors.

Automated notifications and parcel tracking

Taking away the burden, we help receptionists track parcels (from who to whom, when and what) and completely automate the notification part: when the receptionist deposits the item in the locker, the receiver gets automatically alerted via email, MS Teams, SMS or in-app notifications until they pick it up.

With the receptionists freed up, you can reduce the number of staff you need to run your workplace.

Sustainability

Shipping all parcels to one place where the receiver lives or works prevents unnecessary trips and carbon emissions

How it works

A locker touchscreen interface enables the depositing of packages by simply inputting the recipient's name, phone number, or email.

Upon entry of the recipient's details, a locker compartment of selected size automatically opens for package placement.

Once the locker door is closed, the system instantly notifies the recipient and generates a unique access code for package collection.

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Sharing Point (P2P)

Oh dear, hybrid working reality... How do you schedule a handover when everybody is working on different days? How do you track who has what at what time? With Blocks, employees can share items like keys or documents asynchronously, and pick them up 24/7.

Benefits

Kill the distractions and prevent time sinks

Did you know that each distraction derails an employee for 30 minutes? With Blocks, employees can exchange, store and pick up items flexibly and asynchronously which helps productivity and prevents distractions.

Data insights and digital logs accessible at any moment

When was X picked up by who will no longer be a mystery. A digital log is automatically generated and made accessible to all parties involved.

Convenience

As the locker closes, a notification with an access code is automatically sent to the recipient. They can pick up and return anytime convenient, without having to coordinate with others.

How it works

A locker touchscreen interface enables handing over an item by simply inputting the recipient's name, phone number, or email.

Upon entry of the recipient's details, a locker compartment of selected size automatically opens for item placement.

Once the locker door is closed, the system instantly notifies the recipient and generates a unique access code for item collection.

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IT Equipment Distribution
& Vending

Laptops, displays, repaired items, the list goes on. Coordinating individual equipment distribution and in-person handling impacts costs, efficiency, and productivity. With this module, you get rid of manual handover. Instead, the process gets fully automated and recorded.

Benefits

Preventing time sinks

End-user support, HR and IT teams save time and gain independence and convenience in unmanned handover.

Transforming asset management

With the process being automated and recorded, asset management becomes 100% digital, future-proofed, scalable and streamlined.

Complete control

You gain complete control of company resources and their distribution. With smart lockers, expensive IT assets are protected from loss, theft and damage.

How it works

A locker touchscreen interface enables handing over the equipment by simply inputting the recipient's name, phone number, or email.

Upon entry of the recipient's details, a locker compartment of selected size automatically opens for equipment placement.

Once the locker door is closed, the system instantly notifies the recipient and generates a unique access code for equipment collection.

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Asset Management & Rental

Blocks Asset Management module cares about your valuable assets such as working tools, keys, handheld devices or IT equipment. Smart lockers significantly enhance the efficiency of rental and asset operations by streamlining it's pickup and return.

Benefits

No middleman needed

Thanks to lockers available 24/7, employees can store and pick up the equipment without any middleman.

Maximize efficiency and security

You know who picked up and returned the item at every single moment. Customize who has access to your assets, ensuring that only authorized personnel can check out equipment.

Minimizing delays and supporting productivity

As a centralized and secure storage solution, Blocks minimize delays and ensure that equipment is always readily accessible, while fleet managers are able to focus on more strategic tasks.

Preventing loss risk

The use of smart lockers also eliminates the risk of misplaced or lost equipment, thus safeguarding businesses against potential losses.

24/7 access secures better satisfaction

By self-servicing a routine process and providing 24/7 access, smart lockers contribute to increased employee satisfaction and better equipment utilization – both crucial factors in achieving success within the competitive landscape of asset management.

Sustainability

By maximizing the utilization of existing resources and reducing the need for new products, our system contributes significantly to waste reduction, thereby promoting more sustainable operations with every asset shared and saved.
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How Kiwi.com saves 60 hours a month on IT asset management

How it works

Each asset is assigned a unique QR code (or RFID tag) for effortless tracking and identification via Blocks Admin Zone.

Assets are then stored in lockers through QR (or RFID) scanning, ensuring secure and organized placement.

In the Admin Zone, administrators can easily delegate assets to users.

Upon delegation, users are automatically provided with an access code, enabling them to pick up their assigned items.

For item return, users just scan the asset's QR (or RFID), facilitating a secure and recorded process to store the item back in the locker.

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Mailroom

Whether a business letter or a parcel ordered online, Digital Mailroom matches all incoming deliveries with recipients in no time. Digital Mailroom functions as standalone desktop software, with the option to integrate into Blocks lockers if desired.

Benefits

Catching 100% of incoming deliveries

Every parcel and letter is recorded, leaving zero room for error and loss typical for pen & paper or Excel logs.

Safety & security

Avoid mistakes and mixups. Use unique PINs generated by Blocks to match deliveries with their recipients.

Minimize manual work with automated notifications

Employees know exactly when the parcel arrives, without the receptionist needing to contact them.

Data at your fingertips

Review delivery logs, access historical data and review records, all in one place.

Speed up operations

With Digital Mailroom by Blocks, your mailroom staff becomes the superhero.

How it works

Log a shipment: Select the shipment type (registered mail, packages, etc.) and fill in the necessary fields

Let Blocks notify recipients automatically at Microsoft Teams, Slack, email or SMS with access codes

Pickup: Hand over deliveries based on unique PIN/QR codes

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